Meet Kupa.

Your team's schedule, handled.

Free web preview — open to teams across the UK, with fair-usage limits on assistant chat.

Kupaly is a rota assistant for hospitality, retail, or care teams. Replace spreadsheets and group chats with a single conversation that builds compliant rotas, handles swaps, and keeps everyone in sync.

Join the Preview Or see how it works ↓

Onboarding

Conversational setup — tell Kupa about your team and you're ready.

Rota generation

On your cadence — Kupaly drafts compliant rotas.

Availability

Direct from staff — no forms, no chasing.

Compliance

Built for the UK — working time rules enforced during generation.

How it works

From Monday draft to Friday sign-off.

Monday morning

Draft Rota Ready

Kupaly prepares a compliant draft rota based on your rules, availability, and staffing needs.

Mid-week

Time off request

Staff ask Kupa for time off in chat. Kupa checks your business rules and coverage before submitting the request.

Shift change

Shift Swap & Cover

Someone can't make a shift? Kupa finds cover, handles the swap, and keeps the rota compliant.

Every cadence

Scheduled rota runs

On your schedule — weekly, fortnightly, or monthly — Kupaly regenerates and notifies your team.

The workbench

One screen, zero tab-hopping.

View, adjust, and approve without ever leaving the conversation. Team, assistant, and rota — all in one place.

Team

SM Sarah M.

JT James T.

LP Lisa P.

AK Alex K.

RW Rachel W.

DM Dan M.

Assistant

Good morning! I've drafted next week's rota. Three shifts need cover on Thursday — want me to find volunteers?

Yes, ask the floor team first.

Done — I've messaged James, Lisa, and Alex. I'll update the rota once someone confirms.

Message Kupa…

Rota

Mon Tue Wed Thu Fri Sat Sun

Sarah

James

Lisa

Alex

Rachel

Features

Scheduling that understands your world.

Multi-location support

Manage rotas across sites from one conversation. Rules and staff travel with each location.

Scheduling rules

Rest periods, max hours, skill requirements — enforced during generation, not after the fact.

Time Off Workflow

Staff request leave in chat. Kupa checks coverage and updates the rota without manager chasing.

Real-time updates

Every swap, cover request, and approval flows through instantly. No stale spreadsheets.

Why Kupaly

Not another rota spreadsheet.

Manual rota building

Rule-compliant draft rotas

Forms everywhere

Talk to Kupa in chat

Spreadsheet mindset

Live planner + conversation

Rules checked after the fact

Rules enforced during generation

FAQ

Common questions

Who builds the rota?

Kupaly prepares compliant draft rotas from your rules, staffing levels, and cadence. Kupa helps managers review and approve in the same conversation.

How do staff join?

You invite staff from the workbench. They open your invite link in their browser, accept, and can chat with Kupa about availability, swaps, and time off.

Does it work on mobile?

Yes — Kupaly runs in the web browser. Staff can view shifts and chat with Kupa on their phone; the layout is responsive. Managers get the full workbench on desktop and tablet.

Is it UK-only?

Kupaly is built for UK shift work — working time regulations, rest periods, and typical hospitality/retail/care patterns. We're focused on getting it right here first.

Preview

Schedule, swaps, compliance. Handled.

Bring Kupa on Monday.

Join the free web preview and see how a conversational assistant replaces the rota spreadsheet for good.

Join the Preview

Ready to meet Kupa?

We're onboarding hospitality, retail, and care teams across the UK. The preview runs in your browser and is free to use, with fair-usage limits on assistant chat.